WJEC Home
Administration

chevron_right

e-submission upload

Administration

{"grandParentLink":null,"parentLink":{"linkText":"Administration","url":"/home/administration/"},"currentLink":{"linkText":"e-submission upload","url":"/home/administration/e-submission-upload/"},"childrenLinks":[{"linkText":"Key Dates and Timetables","url":"/home/administration/key-dates-and-timetables/"},{"linkText":"Exams Officer Noticeboard","url":"/home/administration/exams-officer-noticeboard/"},{"linkText":"Entries","url":"/home/administration/entries/"},{"linkText":"Internal Assessment","url":"/home/administration/internal-assessment/"},{"linkText":"Examinations","url":"/home/administration/examinations/"},{"linkText":"Results, Grade Boundaries and PRS","url":"/home/administration/results-grade-boundaries-and-prs/"},{"linkText":"Special Requirements","url":"/home/administration/special-requirements/"},{"linkText":"Centre Information","url":"/home/administration/centre-information/"},{"linkText":"Portal","url":"/home/administration/portal/"},{"linkText":"e-assessment (on-screen exams)","url":"/home/administration/e-assessment-on-screen-exams/"},{"linkText":"e-submission upload","url":"/home/administration/e-submission-upload/"},{"linkText":"The Exam Process","url":"/home/administration/the-exam-process/"},{"linkText":"Online Events Support","url":"/home/administration/online-events-support/"},{"linkText":"Administration Contacts","url":"/home/administration/administration-contacts/"},{"linkText":"JCQ Documentation","url":"/home/administration/jcq-documentation/"}],"lowerChildrenLinks":[]}

Key Dates and Timetables

Exams Officer Noticeboard

Entries

Internal Assessment

Examinations

Results, Grade Boundaries and PRS

Special Requirements

Centre Information

Portal

e-assessment (on-screen exams)

- e-submission upload

The Exam Process

Online Events Support

Administration Contacts

JCQ Documentation

e-submission. Upload of work for moderation or assessment

E-Submission is the process of submitting candidates' work in an electronic format for moderation or assessment. We use IAMIS (our Internal Assessment Mark Input System) for upload of internally assessed work and Surpass for the upload of externally assessed work.

Centre personnel responsible for electronic submission of NEA marks will require access to IAMIS, which is now via the new Portal login. (All services > Examinations and Assessment > Internal Assessment/Marks Outcomes).

To find out which system your subject uses please refer to your subject page or the subject guides below.

> E-Submission (IAMIS upload) - Subject Guide - for internally assessed work

> E-Submission Process (Surpass) - Subject Guide - for externally assessed work

Teach outside of Wales?

IAMIS Upload
Surpass

{"accordionId":"cee33412","accordionHeading":"Frequently Asked Questions","accordionItems":[{"accordionTitle":"Where do I go to upload work on IAMIS? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW181233315 BCX0\">\n<p class=\"Paragraph SCXW181233315 BCX0\" paraid=\"1029233615\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{38}\"><span class=\"NormalTextRun SCXW181233315 BCX0\">Navigate to the screen where you input candidate outcomes for each unit/component entry </span><span class=\"NormalTextRun SCXW181233315 BCX0\">(<a rel=\"noopener\" href=\"https://portal.wjec.co.uk/?referrer=none\" target=\"_blank\" data-anchor=\"?referrer=none\">Portal</a> > All services > Examinations and Assessment > Internal Assessment/Marks Outcomes).</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW181233315 BCX0\">\n<p class=\"Paragraph SCXW181233315 BCX0\" paraid=\"169914235\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{52}\"><span class=\"NormalTextRun SCXW181233315 BCX0\">On the input screen, where candidate marks have been entered and samples generated, navigate to the far right column titled ‘upload’ the cloud icon appears, centres must click the button and upload work for every sample candidate</span> .</p>\n</div>\n<div class=\"OutlineElement Ltr SCXW181233315 BCX0\">\n<p class=\"Paragraph SCXW181233315 BCX0\" paraid=\"947256326\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{66}\"><span class=\"NormalTextRun SCXW181233315 BCX0\"> </span><span class=\"WACImageContainer NoPadding DragDrop BlobObject SCXW181233315 BCX0\" role=\"presentation\"><img class=\"WACImage SCXW181233315 BCX0\" unselectable=\"on\" alt=\"A black cloud with a white arrow up\n\nDescription automatically generated\" src=\"/media/nljohjlv/blob.png?rmode=max&width=95&height=68\" width=\"95\" height=\"68\"></span> </p>\n</div>"},{"accordionTitle":"How should files be organised for upload? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW13549017 BCX0\">\n<p class=\"Paragraph SCXW13549017 BCX0\" paraid=\"669110895\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{83}\"><span class=\"NormalTextRun SCXW13549017 BCX0\">To ensure candidate work can successfully be uploaded, centres must ensure that files are prepared in the correct manner (as specified in the </span><span class=\"NormalTextRun SCXW13549017 BCX0\"> </span><a rel=\"noopener\" href=\"https://www.wjec.co.uk/media/mhonn0nx/e-submission-iamis-upload-subject-guide-2025-v2.pdf\" target=\"_blank\" class=\"Hyperlink SCXW13549017 BCX0\"><span class=\"NormalTextRun SCXW13549017 BCX0\" data-ccp-charstyle=\"Hyperlink\">IAMIS Upload Guide</span></a><span class=\"NormalTextRun SCXW13549017 BCX0\"> in the contents page click designated subject) prior to uploading:</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW13549017 BCX0\">\n<p class=\"Paragraph SCXW13549017 BCX0\" paraid=\"941380431\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{102}\"><span class=\"NormalTextRun SCXW13549017 BCX0\">Each subject may have subject specific requirements which include: </span> </p>\n</div>\n<div>\n<ul>\n<li paraid=\"333965749\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{108}\">Accepted files types </li>\n<li paraid=\"333965749\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{108}\">The number of files accepted </li>\n<li paraid=\"333965749\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{108}\">Maximum upload sizes </li>\n</ul>\n</div>"},{"accordionTitle":"Guidance for our subject states files should be arranged in folders – how do we do this? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW249498583 BCX0\">\n<p class=\"Paragraph SCXW249498583 BCX0\" paraid=\"1793916526\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{138}\"><span class=\"NormalTextRun SCXW249498583 BCX0\">You must organise files on your own device based on the guidance given and then place all files into folders and zip the individual candidate folders for upload – once zipped please check the file size (maximum 1GB)</span><span class=\"NormalTextRun SCXW249498583 BCX0\"> </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW249498583 BCX0\">\n<p class=\"Paragraph SCXW249498583 BCX0\" paraid=\"1542945186\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{146}\"><span class=\"NormalTextRun SCXW249498583 BCX0\">Centres </span><strong><span class=\"NormalTextRun SCXW249498583 BCX0\">should not</span></strong><span class=\"NormalTextRun SCXW249498583 BCX0\"><strong> </strong>be uploading excessive amounts of files at upload stage. Too many files directly impact moderator screens and downloads. If WJEC deem the screen un-useable for moderators you will be asked to remove files and upload again correctly, following the guidance issued.</span> </p>\n</div>"},{"accordionTitle":"Guidance for our subject states ‘one admin upload’ - how do you do this? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW129165927 BCX0\">\n<p class=\"Paragraph SCXW129165927 BCX0\" paraid=\"1923636465\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{170}\"><span class=\"NormalTextRun SCXW129165927 BCX0\">IAMIS upload has two ways of uploading files.  </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW129165927 BCX0\">\n<p class=\"Paragraph SCXW129165927 BCX0\" paraid=\"1408714838\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{176}\"><span class=\"NormalTextRun SCXW129165927 BCX0\">Most subjects require individual candidate files to be uploaded to the system.  You will know if a subject is individual upload as the upload button shows on input screens next to every candidate.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW129165927 BCX0\">\n<p class=\"Paragraph SCXW129165927 BCX0\" paraid=\"1283094787\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{188}\"><span class=\"NormalTextRun SCXW129165927 BCX0\">Some subjects require an Admin or Group upload.  This is a new feature for IAMIS from 2025 onward.  You will know if a subject is Group / Admin upload as the upload button shows at the top right side of the input screen next to ‘options.’</span> </p>\n</div>"},{"accordionTitle":"We have multiple files to upload and it is time consuming – what should we do? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW35125219 BCX0\">\n<p class=\"Paragraph SCXW35125219 BCX0\" paraid=\"976949821\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{206}\"><span class=\"NormalTextRun SCXW35125219 BCX0\">You must refer to the subject guidance prior to upload </span><a rel=\"noopener\" href=\"https://www.wjec.co.uk/media/mhonn0nx/e-submission-iamis-upload-subject-guide-2025-v2.pdf\" target=\"_blank\" class=\"Hyperlink SCXW35125219 BCX0\"><span class=\"NormalTextRun SCXW35125219 BCX0\" data-ccp-charstyle=\"Hyperlink\">IAMIS Upload Guide</span></a>. </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW35125219 BCX0\">\n<p class=\"Paragraph SCXW35125219 BCX0\" paraid=\"212644165\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{217}\"><span class=\"NormalTextRun SCXW35125219 BCX0\">For most subjects guidance states that one zipped file is accepted per candidate / Admin upload.  Where files are stored on centre device, they should be put in folders (where required), zipped and then uploaded.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW35125219 BCX0\">\n<p class=\"Paragraph SCXW35125219 BCX0\" paraid=\"1032684727\" paraeid=\"{8b7ad889-61c8-4c04-8c93-d7a9b459a55f}{235}\"><span class=\"NormalTextRun SCXW35125219 BCX0\">Centres </span><span class=\"NormalTextRun SCXW35125219 BCX0\"><strong>should not</strong> </span><span class=\"NormalTextRun SCXW35125219 BCX0\">be uploading excessive amounts of files at upload stage.  Too many files directly impacts moderator screens and downloads.  If WJEC deem the screen un-useable for moderators you will be asked to remove files and upload again correctly follow the guidance issued.</span> </p>\n</div>"},{"accordionTitle":"We have completed hard copy work as evidence – how do we upload? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW51564618 BCX0\">\n<p class=\"Paragraph SCXW51564618 BCX0\" paraid=\"1352898820\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{22}\"><span class=\"NormalTextRun SCXW51564618 BCX0\">Centres should pre-plan and store work electronically where possible.  If hard copy work has been completed then time should be set aside to scan </span><span class=\"NormalTextRun SCXW51564618 BCX0\">all</span><span class=\"NormalTextRun SCXW51564618 BCX0\"> hard copy work prior to input and submission of outcomes on IAMIS.  Centres should not wait for samples to be generated and then scan work, all work should be readily available for upload if requests are made for further samples to be uploaded.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW51564618 BCX0\">\n<p class=\"Paragraph SCXW51564618 BCX0\" paraid=\"602158478\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{36}\"><span class=\"NormalTextRun SCXW51564618 BCX0\">Centres must ensure when scanning evidence all pages of work, candidate authentication sheets and/or cover sheets are scanned in chronological order and are scanned the correct way round.</span></p>\n</div>"},{"accordionTitle":"Should certain file types be uploaded? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW33742667 BCX0\">\n<p class=\"Paragraph SCXW33742667 BCX0\" paraid=\"2115002689\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{52}\"><span class=\"NormalTextRun SCXW33742667 BCX0\">Although IAMIS upload can accept most file types, guidance from subject to subject may differ due to the type of evidence and work that is required for moderation.  </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW33742667 BCX0\">\n<p class=\"Paragraph SCXW33742667 BCX0\" paraid=\"1420279793\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{64}\"><span class=\"NormalTextRun SCXW33742667 BCX0\">Centres must refer to the </span><a rel=\"noreferrer noopener\" href=\"https://www.wjec.co.uk/media/mhonn0nx/e-submission-iamis-upload-subject-guide-2025-v2.pdf\" target=\"_blank\" class=\"Hyperlink SCXW33742667 BCX0\"><span class=\"NormalTextRun SCXW33742667 BCX0\" data-ccp-charstyle=\"Hyperlink\">IAMIS Upload Guide</span></a><span class=\"NormalTextRun SCXW33742667 BCX0\"> </span><span class=\"NormalTextRun SCXW33742667 BCX0\">(in the contents page click designated subject) for information on expected file types per subject.</span></p>\n</div>"},{"accordionTitle":"Is there a maximum file size? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p><span class=\"NormalTextRun SCXW264256900 BCX0\">Yes, the maximum file size is 1GB. Large files will take time to upload, please upload one file at a time and do not navigate away from the page until the file name displays onscreen. We recommend files uploaded should be below 600MB. </span> </p>"},{"accordionTitle":"How should files be named? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW111659848 BCX0\">\n<p class=\"Paragraph SCXW111659848 BCX0\" paraid=\"1987641628\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{105}\"><span class=\"NormalTextRun SCXW111659848 BCX0\">Centres may refer to the </span><span class=\"NormalTextRun SCXW111659848 BCX0\"> </span><a rel=\"noreferrer noopener\" href=\"https://www.wjec.co.uk/media/mhonn0nx/e-submission-iamis-upload-subject-guide-2025-v2.pdf\" target=\"_blank\" class=\"Hyperlink SCXW111659848 BCX0\"><span class=\"NormalTextRun SCXW111659848 BCX0\" data-ccp-charstyle=\"Hyperlink\">IAMIS Upload Guide</span></a><span class=\"NormalTextRun SCXW111659848 BCX0\">(in the contents page click designated subject) for any specific guidance on naming convention per subject.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW111659848 BCX0\">\n<p class=\"Paragraph SCXW111659848 BCX0\" paraid=\"253974290\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{122}\"><span class=\"NormalTextRun SCXW111659848 BCX0\">Centres must ensure files are saved with a naming format that clearly identifies centre number, candidate number/name. </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW111659848 BCX0\">\n<p class=\"Paragraph SCXW111659848 BCX0\" paraid=\"1223587607\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{128}\"><span class=\"NormalTextRun SCXW111659848 BCX0\">Please note, do not use any ‘special characters’ when saving work.</span> </p>\n</div>"},{"accordionTitle":"The file will not attach and upload when I click the cloud icon – how can I get the file to upload? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"2042422711\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{150}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">Open the file, Save As, and save as a new file with different name and upload </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"822400529\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{156}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">Or </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"1903419531\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{162}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">place the file in zip folder and upload </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"941709378\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{168}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">Or</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"2135589382\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{174}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">Copy the file to another location (for example a desktop) and trying to upload from there. </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"85167063\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{180}\"><span class=\"NormalTextRun SCXW267939923 BCX0\"></span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"1683293859\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{184}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">This should rewrite the file attributes to something that is compatible and allow upload.</span></p>\n</div>\n<div class=\"OutlineElement Ltr SCXW267939923 BCX0\">\n<p class=\"Paragraph SCXW267939923 BCX0\" paraid=\"1370894452\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{190}\"><span class=\"NormalTextRun SCXW267939923 BCX0\">If the file you are trying to upload is in a folder within another folder this can sometimes make the name of the file too long as it also includes the file destination path which then prevents upload.</span></p>\n</div>"},{"accordionTitle":"I cannot get my image file to upload – what should I do? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW10581332 BCX0\">\n<p class=\"Paragraph SCXW10581332 BCX0\" paraid=\"556888299\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{206}\"><span class=\"NormalTextRun SCXW10581332 BCX0\">Rather than uploading individual image files, add images to a Word document and use Word to compress the images.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW10581332 BCX0\">\n<p class=\"Paragraph SCXW10581332 BCX0\" paraid=\"1438090448\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{212}\"><span class=\"NormalTextRun SCXW10581332 BCX0\">Large files will take time to upload, please upload one file at a time and do not navigate away from the page until the file name displays onscreen. We recommend files uploaded should be below 600MB.</span> </p>\n</div>"},{"accordionTitle":"I cannot get my sound / video file to upload – what should I do? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW109688190 BCX0\">\n<p class=\"Paragraph SCXW109688190 BCX0\" paraid=\"1274042828\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{228}\"><span class=\"NormalTextRun SCXW109688190 BCX0\">These files may take longer to upload per candidate depending on the file size – ensure the progress bar is loading and wait until it reaches 100% before navigating away from the screen.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW109688190 BCX0\">\n<p class=\"Paragraph SCXW109688190 BCX0\" paraid=\"1804000790\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{234}\"><span class=\"NormalTextRun SCXW109688190 BCX0\">Large files will take time to upload, please upload one file at a time and do not navigate away from the page until the file name displays onscreen. We recommend files uploaded should be below 600MB.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW109688190 BCX0\">\n<p class=\"Paragraph SCXW109688190 BCX0\" paraid=\"552069235\" paraeid=\"{7a5eede7-ffef-4839-ab08-c17a01803519}{240}\"><span class=\"NormalTextRun SCXW109688190 BCX0\">N.B. If video files are being resized and compressed to enable quicker upload please be aware that video evidence is for moderation purposes only therefore, a reduction in quality from the original is accepted.</span> </p>\n</div>"},{"accordionTitle":"How do I delete a file I have uploaded incorrectly? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW206671217 BCX0\">\n<p class=\"Paragraph SCXW206671217 BCX0\" paraid=\"1291270397\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{7}\"><span class=\"NormalTextRun SCXW206671217 BCX0\">Centres are able to delete files themselves after submission of marks and upload of samples </span><strong><span class=\"NormalTextRun SCXW206671217 BCX0\">up to the deadline of submission date</span></strong><span class=\"NormalTextRun SCXW206671217 BCX0\">.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW206671217 BCX0\">\n<p class=\"Paragraph SCXW206671217 BCX0\" paraid=\"802241934\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{25}\"><span class=\"NormalTextRun SCXW206671217 BCX0\">On the far right of a file that has been uploaded there is an X that the centre can click to remove the file.</span> </p>\n</div>"},{"accordionTitle":"I have uploaded a file incorrectly and cannot delete it because the deadline has passed – what should I do? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW44232793 BCX0\">\n<p class=\"Paragraph SCXW44232793 BCX0\" paraid=\"189314435\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{41}\"><span class=\"NormalTextRun SCXW44232793 BCX0\">Once the deadline date for submission of outcomes and samples has passed, centres will no longer be able to delete files that have been uploaded incorrectly. </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW44232793 BCX0\">\n<p class=\"Paragraph SCXW44232793 BCX0\" paraid=\"952167189\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{51}\"><span class=\"NormalTextRun SCXW44232793 BCX0\">If a centres whole cohort of files have been uploaded incorrectly (i.e. files that have been uploaded against the wrong subject or unit for all candidates) please email relevant series delivery team to request a file deletion. The request must clearly identify: </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW44232793 BCX0\">\n<ul>\n<li><span class=\"NormalTextRun SCXW44232793 BCX0\">Centre number </span></li>\n<li>Unit/qualification code/number </li>\n<li>List all files names where deletion is required  </li>\n</ul>\n</div>\n<div class=\"OutlineElement Ltr SCXW44232793 BCX0\">\n<p class=\"Paragraph SCXW44232793 BCX0\" paraid=\"925392678\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{75}\"><span class=\"NormalTextRun SCXW44232793 BCX0\"></span><span class=\"NormalTextRun SCXW44232793 BCX0\">If the centre have a small number of files that have been incorrectly uploaded these cannot be deleted. Centres must instead continue to the IAMIS screen and upload an additional file to that candidate and clearly name the file as (NEW/CORRECT VERSION).</span> </p>\n</div>"},{"accordionTitle":"My moderator has asked me to upload an additional sample and when I navigate to the screen to upload the upload button has disappeared – how do I upload? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW30831410 BCX0\">\n<p class=\"Paragraph SCXW30831410 BCX0\" paraid=\"1954327040\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{95}\"><span class=\"NormalTextRun SCXW30831410 BCX0\">The upload button will have disappeared if the submission deadline has passed and 8 weeks have past since the date of submission.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW30831410 BCX0\">\n<p class=\"Paragraph SCXW30831410 BCX0\" paraid=\"305767233\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{101}\"><span class=\"NormalTextRun SCXW30831410 BCX0\">WJEC need to reactivate the upload button.  Please email relevant series delivery team to request a file deletion. The request must clearly identify: </span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW30831410 BCX0\">\n<ul>\n<li><span class=\"NormalTextRun SCXW30831410 BCX0\">Centre number </span></li>\n<li>Unit /qualification code / number</li>\n</ul>\n</div>"},{"accordionTitle":"A moderator has contacted me to ask for a second sample but I cannot see which candidates they would like us to upload – what should I do? ","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<div class=\"OutlineElement Ltr SCXW174475615 BCX0\">\n<p class=\"Paragraph SCXW174475615 BCX0\" paraid=\"978973101\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{143}\"><span class=\"NormalTextRun SCXW174475615 BCX0\">The moderator should have clearly identified the second sample via the IAMIS screens, therefore, when centres navigate to the unit/component screen they should see any additional candidates identified under the ‘samples’ column with a tickbox.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW174475615 BCX0\">\n<p class=\"Paragraph SCXW174475615 BCX0\" paraid=\"2128684870\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{157}\"><span class=\"NormalTextRun SCXW174475615 BCX0\">If a moderator has not yet identified the second sample on the IAMIS screen, the input screen will automatically navigate to the ‘samples’ view only which shows the original sample.</span> </p>\n</div>\n<div class=\"OutlineElement Ltr SCXW174475615 BCX0\">\n<p class=\"Paragraph SCXW174475615 BCX0\" paraid=\"1706006915\" paraeid=\"{5f4e285f-b6f0-405f-94b8-51ef0122ab72}{169}\"><span class=\"NormalTextRun SCXW174475615 BCX0\">Centres must contact the WJEC subject team in order for them to remind the moderator to select additional samples on the system.</span> </p>\n</div>"}]}

Essential guidance regarding the e-Submission (IAMIS upload) process and subject requirements

> E-Submission (IAMIS upload) - Subject Guide - for internally assessed work

> Internal Assessment Mark Input System Step-by Step Guide (Pathways)

> Internal Assessment Mark Input System Step-by Step Guide

> Internal Assessment: A Guide for Centres

{"accordionId":"e8eb0ce7","accordionHeading":"Frequently Asked Questions","accordionItems":[{"accordionTitle":"1. How do I get a log in for Surpass?","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>If you are the centre exams officer please check if you have received an email from <a href=\"mailto:noreply@surpass.com\">noreply@surpass.com</a>. Within the email there is a link to click to finalise the setting up of your account.</p>\n<p>If you cannot locate an email please email your name and centre details to <a href=\"mailto:e-assessment@wjec.co.uk\">e-assessment@wjec.co.uk</a> and the team will be happy to assist.</p>"},{"accordionTitle":"2. I've forgotten my password/my password reset link has expired for Surpass","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>To reset your password, please go to <a href=\"https://wjec.surpass.com/\">https://wjec.surpass.com</a> and click the ‘Can’t access your account?’ link. Please follow the on-screen guidance.<br><br></p>\n<p>If you are still unable to login please email your name and centre details to <a href=\"mailto:e-assessment@wjec.co.uk\">e-assessment@wjec.co.uk</a> and the team will be happy to assist.</p>"},{"accordionTitle":"3. My keycodes aren’t in Surpass?","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p class=\"MsoNormal\">For keycodes for external assessment, please email your name and centre details along with the problem you are encountering to <a rel=\"noopener\" href=\"mailto:e-assessment@wjec.co.uk\" target=\"_blank\">e-assessment@wjec.co.uk</a> and the team will be happy to assist.</p>"},{"accordionTitle":"4. I had an error in my initial upload or need a replacement key code","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>If you need to ask for a replacement keycode (due to errors or omissions with your initial upload), please complete this<span> </span><a href=\"https://forms.office.com/Pages/ResponsePage.aspx?id=LknTtqEKYEqEDbcGqW5nDSM1EU1oW0BJl_9KKcp38LtUMzVEWVhOQUdaQ0JHV0NEV01SVE9MTldSTy4u\">Microsoft Form</a>. Codes will be created within 48 hours and will be available on Surpass to be accessed by your Centre’s Surpass Account holder (normally your Exams Officer).</p>"},{"accordionTitle":"5. I am getting an Invalid Keycode error in Surpass","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>Please check that the keycode has an ‘R’ in a red circle in the ‘State’ column within Surpass and not a red cross or green tick:</p>\n<p><img src=\"https://www.wjec.co.uk/media/4yinfigf/screenshot-surpass-2.png?mode=crop&width=539&height=85\" alt=\"\" width=\"539\" height=\"85\"></p>\n<p><br>Are you typing the keycode in the correct place? Check that you are using <a href=\"https://wjec.surpass.com/secureassess/htmldelivery\">https://wjec.surpass.com/secureassess/htmldelivery</a><br><br></p>\n<p>Ensure that you are entering the keycode correctly, i.e. the correct formatting and not copying and pasting spaces within the keycode.<br><br></p>\n<p>If you are still having difficulties, please email your name and centre details along with the problem you are encountering to <a href=\"mailto:e-assessment@wjec.co.uk\">e-assessment@wjec.co.uk</a> and the team will be happy to assist.</p>"},{"accordionTitle":"6. How do I print out a list of keycodes?","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>When logged into your Surpass account, go to ‘Test Administration’ followed by ‘Invigilate’<br><br></p>\n<p><img src=\"https://www.wjec.co.uk/media/u5ujjwsq/screenshot-surpass.png?mode=crop&width=546&height=83\" alt=\"\" width=\"546\" height=\"83\"></p>\n<p> </p>\n<ul>\n<li>Use appropriate filters to find relevant candidates</li>\n<li>Tick the required candidates (by using ‘Shift’ or ‘Ctrl’ keys)</li>\n<li>Click ‘Print invigilation Pack’</li>\n<li>Select ‘Attendance Register’</li>\n<li>Click ‘Finish’<br><br></li>\n</ul>\n<p>Once the document loads, right-click to either ‘Print’ or ‘Save’</p>"},{"accordionTitle":"7. My files are too large/don’t match the accepted filetypes","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>Please refer to our <a rel=\"noopener\" href=\"https://www.wjec.co.uk/media/iiobp21d/e-submission_centre_guide_2024-2025-v2.pdf\" target=\"_blank\" title=\"E Submission Centre Guide 2023 2024\"><strong>Centre Guide</strong></a> pages 18-23: Tips and tricks for smaller files</p>\n<p>File types for each subject are listed in the <a rel=\"noopener\" href=\"https://www.wjec.co.uk/media/rpadnail/e-submission-process-subject-guide-summer-2024-surpass.pdf\" target=\"_blank\"><em>Subject Guide</em></a><em>.</em></p>\n<p>You will need to convert your files to an accepted file type to be able to upload them successfully.</p>\n<ul>\n<li>For audio files we would suggest using Audacity <a href=\"https://www.audacityteam.org/\">https://www.audacityteam.org/</a></li>\n<li>For video, we would suggest using Handbrake <a href=\"https://handbrake.fr/\">https://handbrake.fr</a></li>\n<li>For documents try saving them as PDFs</li>\n</ul>\n<p><br><a rel=\"noopener\" href=\"https://youtu.be/-CYSvE0a0aY\" target=\"_blank\">> Converting and resizing video files</a></p>\n<p><a rel=\"noopener\" href=\"https://youtu.be/xgqqr3pDLSo\" target=\"_blank\">> Compressing images in Word Documents and PowerPoints</a></p>\n<p><a rel=\"noopener\" href=\"https://youtu.be/eVYqte1RJjw\" target=\"_blank\">> Converting and resizing audio files</a></p>"},{"accordionTitle":"8. I have too many files to upload to Surpass","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>Have you tried saving your files to a zip folder? Zip files can be uploaded for all subjects, even if it does not say so on upload screen. </p>\n<p><a rel=\"noopener\" href=\"https://youtu.be/FuIlaK-kNSQ\" target=\"_blank\">> Creating a .zip folder</a></p>"},{"accordionTitle":"9. Who should upload the work to Surpass?","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>The username and password for each centre will be issued to the Exams Officer. </p>\n<p>These details can be passed to anyone appropriate within the centre, and/or Exams Officer can provide keycodes to any staff doing the uploading. </p>\n<p>Uploads can be completed by anyone who has the keycodes via <a rel=\"noopener\" href=\"https://wjec.surpass.com/secureassess/htmldelivery\" target=\"_blank\">https://wjec.surpass.com/secureassess/htmldelivery</a> - which doesn’t require a login. </p>"},{"accordionTitle":"10. In Surpass the selected candidate was absent/being withdrawn. Do I have to use the keycode?","accordionTitleSecondary":null,"accordionImage":"","accordionContent":"<p>Please locate the candidate’s keycode in the ‘Invigilate’ tab and click ‘void’ button at bottom of screen, you can then provide an appropriate reason when prompted.</p>"}]}

Surpass - Helpful Links

Surpass Websites

Exams Officers - Surpass System (to access key codes)

Teachers - Surpass Upload Portal (to upload work)

Essential guidance regarding the Surpass process and subject requirements

> E-Submission Process (Surpass) - Centre Guide

> E-Submission Process (Surpass) - Subject Guide

Surpass resources to support centres

> External Assessment Checklist